2018 MHCO Elections at Fall General Meeting
The MHCO Awards Banquet & Fall General Meeting is Sunday October 28, 2018 at the Fergus Legion, 500 Blair Street, Fergus, Ontario.
This is an election year so please think of who you would like to nominate for your new MHCO Board of Directors. All positions are open: President, Vice President, Secretary, Treasurer & Directors (5-8) including Youth Ambassador. See position descriptions below.
For a copy of the complete MHCO By-Laws, click here
Note: you must attend the election in person to vote for your new Board members as Proxy Votes are no longer allowed.
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ARTICLE VII – OFFICERS AND DIRECTORS
1. There shall be four (4) elected officers, these being, the President, the Vice President, the Secretary, the Treasurer, and ex officio the Past President. All Officers must be voting members. Only one member per household or business may stand as an Officer. If the President of the MHCO has served two consecutive terms, they are not eligible to hold the office of Vice President for the following term.
2. The term of office for the officers of the Club shall be two (2) years with term beginning December 1st of current year. No person shall be eligible to hold office of President for more than two consecutive terms (four years). A waiting period of two (2) years is required before the Past President may run for the office of President again.
4. Up to eight (8) Directors at Large, when so required as determined by membership population, shall be elected by popular vote of the membership. The term of office for a Director is two (2) years. All youth members of the club shall nominate a youth member who is 13 to 17 years of age to run in the election to become the Youth Representative. The Youth Representative will then be voted in by the membership at large. The Youth Representative may present a report in a specified time allotted at the beginning of each Director Meeting. This report can be presented either in person by the Youth Representative/Director or via submitted report to the Executive to present on their behalf. The Youth Representative/Director may be invited to attend Director Meetings in part or whole in some exceptions. As of the election of 2018, the Youth Representative/Director will be changed to Youth Ambassador.
ARTICLE VIII – DUTIES OF OFFICERS
1. The President shall be the chief coordinating officer of the Club and, when present, shall preside at all meetings. She/he shall sign all bonds, deeds, contracts and other official documents of the Club. She/he shall perform all duties commonly incidental to her/his office and such additional duties, as the Executive Committee shall designate.
2. The Vice-President shall perform the duties of the President in her/his absence, or inability to act, and shall be directly responsible for Club activities and carry out the objectives of the Club.
3. The Secretary shall keep accurate Minutes of all meetings of the members and the Executive Committee and shall perform such duties as may be prescribed by the Executive Committee. She/he shall be responsible for proper filing of all Club correspondence and for maintenance of statistical records of the Club. The Secretary shall have the power to sign certificates of membership and general correspondence on behalf of the Club.
4. The Treasurer shall receive monies paid to the Club and shall be responsible for the deposit of those monies in the proper bank account. She/he shall account for the funds of the Club and shall keep such records and books, as may be directed by the Executive Committee. She/he shall present a detailed report of all receipts and disbursements to the Executive Committee whenever reasonably requested. She/he shall have the powers and duties commonly incidental to this office and shall be responsible to ascertain that all disbursements from the Club funds are fully authorized before payment.
5. Ex-Officio President shall preside over MHCO Elections and proceedings. She/he shall be responsible for any other duties assigned by the Executive Committee.
